Personal Data Processing Policy for the Website www.kancelaria-kpp.pl
The following information explains how we process your personal data at Konieczny, Polak Legal Counsel Registered Partnership (Konieczny, Polak Radcowie Prawni Spółka Partnerska) and on the website www.kancelaria-kpp.pl.
Who We Are
The controller of your personal data is Konieczny, Polak Legal Counsel Registered Partnership, with its registered office at ul. Słowackiego 7b/4, Poznań (60-821), Poland. You may contact us by email at bi***@************pp.pl or by post at: Konieczny, Polak Legal Counsel Registered Partnership, ul. Słowackiego 7b/4, 60-821 Poznań, Poland.
How We Obtain Your Personal Data
We obtain your personal data primarily from you directly. If you are our client, you provide us with your data when contacting us in connection with our services.
If you are a business partner (i.e. we cooperate on a commercial basis), you provide us with your data in connection with that cooperation, including in the course of email correspondence. We may also have obtained your contact details from another person within your organisation — for example, where you have been designated as a contact person in a cooperation agreement, or where you have been included as a recipient (CC) in ongoing correspondence.
If you wish to join our team, we obtain your data through correspondence conducted via bi***@************pp.pl.
Purposes of Processing Your Personal Data
1. Provision of services to our clients
If you are or wish to become our client, we process your personal data for the purpose of providing our services and for the related tax accounting obligations.
2. Operation of our website, including statistical analysis
We process your personal data in order to ensure the functionality of our website at www.kancelaria-kpp.pl.
3. Cooperation with business partners
If you cooperate or wish to cooperate with us in a commercial capacity, we process your personal data (e.g. as the owner or employee of a business or institution) for the purpose of establishing and conducting such cooperation.
4. Email correspondence
If you contact us by email in connection with matters other than those described above, we process the data you provide for purposes related to the subject matter of that correspondence. This may include the provision of our services, the procurement of goods or services, recruitment, or other activities connected with our firm.
Categories of Data We Process
We process primarily your contact details and information about the business or institution with which you are associated — including, for example: your name, email address, telephone number, history of your communications with us, information about the source from which your data was obtained, the name and tax identification number (NIP) of your company or institution, and a record of your use of our services. We may also process any additional information you have included in email correspondence or provided during a telephone conversation with our representative, as well as any consents you have granted.
In addition, if you consent to the use of cookies, we collect information about how you use the website www.kancelaria-kpp.pl, including your IP address and information about the device you are using (e.g. browser type and screen resolution). Cookies enable us to ensure the proper and secure operation of our website and to generate usage statistics.
Legal Basis for Processing Your Personal Data
The legal basis on which we process your personal data varies according to the purpose of processing. Data relating to your use of our website obtained through cookies is collected on the basis of your consent, granted in accordance with Article 173 of the Telecommunications Law Act. If you contact us with an enquiry, we process your data on the basis of our legitimate interest (Article 6(1)(f) GDPR). If you engage in or wish to establish a commercial relationship with us, we process your data on the basis of Article 6(1)(b) GDPR.
How Long We Process Your Personal Data
The period for which we process your personal data depends on the purpose of processing. For responding to enquiries — for the duration necessary to provide the required clarifications, plus up to 5 years for accountability purposes. For commercial cooperation — for the duration of the cooperation plus up to 5 years thereafter. For website usage data obtained through cookies — for the entire period during which you are a user of the website and for a further 5 years, unless you independently delete the stored information at an earlier date.
Recipients of Your Personal Data
Your data may be disclosed to providers of various services that entail the right of access to your data. These are entities providing our technical and IT support — for example, IT solution providers (telecommunications services, software suppliers, email providers, hosting providers). We disclose to each such entity only those data that are strictly necessary to achieve the relevant purpose.
Your Rights
Data protection law affords you a number of rights, which you may exercise at any time: the right of access to your personal data; the right to rectification of your data; the right to restriction of processing; the right to request erasure of your data; the right to data portability to another data controller.
You may exercise these rights by contacting us by email at bi***@************pp.pl or by post at: Konieczny, Polak Legal Counsel Registered Partnership, ul. Słowackiego 7b/4, 60-821 Poznań, Poland.
If you believe that we have in any way infringed the rules governing the processing of your personal data, you have the right to lodge a complaint directly with the supervisory authority — the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warsaw, Poland.
Right to Object
You also have the right to object to the processing of your personal data. In such a case, we will cease processing for the purpose to which you have objected — unless your request conflicts with an obligation imposed on us by applicable law. You may submit an objection by email to bi***@************pp.pl or by post to: Konieczny, Polak Legal Counsel Registered Partnership, ul. Słowackiego 7b/4, 60-821 Poznań, Poland.
Are Your Data Transferred Outside the European Economic Area?
In operating our website, we use tools provided by entities established outside the European Economic Area, and certain of our service providers may store your data outside that territory (e.g. Google LLC). Whenever your data may be transferred outside the European Economic Area, such transfer takes place exclusively in accordance with procedures that comply with applicable data protection legislation. An example of such a framework is the EU–US Data Privacy Framework, under which undertakings based in the United States are certified as applying appropriate data protection standards. Our service providers hold the relevant compliance certifications.