This page concerns correspondence with the law firm Konieczny, Polak Radcowie Prawni sp.p.: e-mails, telephone calls and letters. We refer to it in the footer of our e-mails.
Confidentiality
Messages sent by the firm, including any attachments, may contain confidential information protected by the professional secrecy of Polish attorneys-at-law (radca prawny). They are intended solely for the addressee. If you have received a message in error, please notify the sender immediately and delete the message and any attachments. Any review, copying or distribution of a message received in error is prohibited.
Information on the processing of personal data
We provide the following information under Articles 13 and 14 of the General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”). It concerns persons who correspond or are in contact with us, as well as persons whose data appear in such correspondence.
1. Controller
The controller of your personal data is Konieczny, Polak Radcowie Prawni spółka partnerska (a registered partnership of attorneys-at-law), ul. Słowackiego 7b/4, 60-821 Poznań, Poland, entered in the National Court Register (KRS) under no. 0000819964. For matters concerning personal data, please contact us by e-mail at biuro@kancelaria-kpp.pl, by phone at +48 61 649 44 40 or by post at our registered office. We have not appointed a data protection officer.
2. Sources and categories of data
In most cases we obtain your data directly from you: in a message, during a call or at a meeting. We may also have received them from another person, e.g. a client of the firm, your employer, or a sender who included you in the correspondence (e.g. in copy). We mainly process contact details (name, e-mail address, phone number, position, company or institution) and information contained in the correspondence.
3. Purposes and legal bases
- conducting correspondence, responding to messages and keeping in touch with representatives of clients, business partners and other entities – our legitimate interest (Article 6(1)(f) GDPR);
- taking steps prior to entering into a contract and providing legal services, if you are or wish to become our client – Article 6(1)(b) GDPR;
- complying with legal obligations, in particular tax and accounting obligations and anti-money laundering rules – Article 6(1)(c) GDPR;
- establishing, exercising or defending legal claims and documenting our cooperation – our legitimate interest (Article 6(1)(f) GDPR).
If we obtained your data in connection with a matter handled for a client of the firm, we process them to the extent necessary to provide legal services, on the basis of the legitimate interests of the client and the firm (Article 6(1)(f) GDPR) and, for special categories of data, Article 9(2)(f) GDPR. Such data are covered by professional secrecy.
4. Recipients
Your data may be disclosed to service providers who process data on our behalf, in particular our e-mail and cloud services provider (Microsoft), IT and hosting service providers and our accounting firm. Where required by a matter we handle or by law, data may be disclosed to courts, public authorities, bailiffs, counsel for other parties or other participants in proceedings.
5. Transfers outside the European Economic Area
Some of our service providers (e.g. Microsoft) may process data outside the European Economic Area, including in the United States. Such transfers are based on a European Commission adequacy decision (EU–US Data Privacy Framework) or on standard contractual clauses approved by the Commission. Information on these safeguards and on how to obtain a copy is available from us (section 1).
6. Retention
- correspondence not related to a matter or contract – for the duration of the correspondence and then for 3 years in case of claims;
- client data and data related to matters – for the duration of the legal services and then for the period required by law (including 5 years from the end of the year for accounting documents) and until claims become time-barred.
7. Your rights
You have the right to request access to your data and a copy of it, rectification, erasure or restriction of processing, and portability of data processed under a contract. You may object at any time to processing based on our legitimate interest. These rights may be limited by the professional secrecy of attorneys-at-law to the extent provided by law. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warsaw, Poland).
8. Is providing data required?
Providing data is voluntary. Without contact details, however, we will not be able to reply to your message, and without the data needed to conclude a contract we will not be able to provide legal services. Where the obligation to provide data follows from law (e.g. anti-money laundering rules), providing data is a statutory requirement.
9. Automated decision-making
We do not make decisions about you based solely on automated processing, including profiling.
Information on data processed when you use our website and on cookies is available in our Privacy Policy and Cookie Policy.
Last updated: 24 October 2026